So, What Does a Wedding Planner Do All Day? For a wedding planner, no two days are the same. A wedding planner is in essence there to help guide, educate, plan, liaise with vendors, develop budgets and timelines and make sure your wedding day not only meets your expectations, but exceeds them.
We are there to help make your priorities understood, bring your wedding vision to life and bring on an incredible vendor team. We not only help with the logistical details but work with your vendors behind the scenes always making sure your vision is top of mind. In the end, we are your go-to’s, your financial planner, mediator, etiquette expert and logistical strength. We play doctor, seamstress, and zen-master. There's not a lot we don't do because every event, and every client, is different.
If you are curious to what we do on a daily basis, here’s a sneak peek at what it’s really like planning weddings. A typical normally looks like this:
5:30 am: Early bird catches the worm (and also when my child wakes up or I head to the gym for a quick session). The coffee machine is fired up (my lifeblood) and I start to get my family ready for the day.
7:30 am: Now that coffee is in my system, I start to become more of a human and definitely more productive. Breakfast is eaten, my son is taken to daycare and sometimes the dog walked.
8:30 am: I peruse my to do list for the day ahead which will undoubtedly consist of emails, phone calls, working out logistics and something event design-related, traveling and meetings. The first of the emails are cracked open with a fresh set of eyes and I review my to-do list and add to it if needed.
9am - 12pm: Emails... lots of them. Following up with vendors, couples and clients, scheduling meetings and walk-throughs. Tracking client budgets and timelines as well as a few little peeks at the social media world to make sure I'm up on the latest news in the industry and flipping through an odd magazine here or there.
12pm - 12:30 pm: Lunch. I've learned never to miss a meal. Otherwise, productivity may start to lag the second half of the day... which is sometimes my busiest!
12:30pm - 3:30 pm: My creative time! Once the heavy logistical items are crossed off the to-do list, it frees up my mind and puts me in a much more creative space. This is the time I reserve for creating event design briefs, researching new and different ideas, hold creative discussions, etc. This is often my most favourite part of the day
3:30pm - 5 pm: This is generally when my clients will start to free up during their days and tend to hold calls with me. I will have completed a lot of client follow-ups by this point in the day, so it's great to be able to give my clients a status update and next steps as needed. Here, I also start to compile the next day's to-do list.
5 - 7pm: Most days, this is the time when my family starts to come home, dinner is eaten and we spend some quality time together and my little boy goes to bed. I work hard during the day so I can savour these moments. After all, planners are human too! A couple of nights a week, I reserve this time for after-hours client meetings since, let’s be honest, not everyone can answer emails and concentrate on their wedding during their typical work hours.
7 - 9pm: A couple of nights a week, I business plan... it's an ongoing process to make sure that we are staying on our A-game. Generally done over a glass of wine and with a Netflix documentary on in the background.
9pm: I check my emails one last time (and if it's time sensitive, I'll respond to them - if not, they go on the to-do list for the next day). My to-do list is reviewed and then put away for the evening. I hang out with my husband and quiet down before heading to bed.
11 pm: Bedtime (if I don't fall asleep earlier!)